BLUE RIDGE REGION SOLO STAFF DESCRIPTIONS

The descriptions of the Solo Staff positions for the Blue Ridge Region Sports Car Club of America.

BRR SOLO CHAIRMAN

    The Solo Chairman is the chief planner and organizer of the Solo Program for BRR-SCCA. The Solo Chairman is approved by the BRR-SCCA Board of Directors to administer the Solo program. The Solo Chairman shall design and establish, or oversee development of, all necessary Solo administrative process including but not limited to:

  1. Establishing event administration procedures that facilitate a well run Solo.
  2. Formulate procedures to implement the DSSSís plans for ensuring spectator, driver, and worker safety.
  3. Design a Solo Season schedule for BRR-SCCA and solicit review from the Solo team for completeness and viability of proposed Solo schedule. Once the Solo schedule is finalized it will be posted for the membership of BRR-SCCA.
  4. Acquire permission for venue use to facilitate the BRR-SCCA Solo schedule. Help establish new venues for Solo events.
  5. Keep an active list of Solo venue contacts and owners along with venue description, map, and location.
  6. Submit application of Insurance and Sanction for each Solo event to the SCCA National office for approval.
  7. Submit the completed Solo Audit for each Solo event to the BRR-SCCA Treasurer for payment of Sanction and Insurance fees.
  8. Recruit the members of the Solo team and Solo Event Chairmen. Give guidance to all Solo team members as to job duties.
  9. Request new or replacement equipment for the Solo program from the BOD.
  10. This position shall be filled by an SCCA member.

BRR EVENT CHAIRMAN

    The Event Chairman is the chief planner and organizer of the event. The Event Chairman shall design and establish, or oversee development of, all necessary event administrative process including:

  1. Establishing event administration procedures that achieve compliance with all applicable SCCA Solo Rules and supplementary regulations, including a waiver signing system.
  2. The Event Chairman can delegate any or all of the Event Chairmans duties.
  3. Design, layout, and pre-running of a suitable course. All SCCA course design rules must be followed. The approval of the design and layout is the responsibility of the SSS for meeting SCCA safety regulations. At controlled-access event sites, appointing of SCCA members to control entry access by having all persons sign the release and waiver form and receive a signature credential (wristband or similar means of identification) before entering the event site. For uncontrolled-access event sites appointing of SCCA members to assure that competitors, workers, crew, and guests have signed the release and waiver form and received a signature credential (wristband or similar means of identification). Shall also appoint workers equipped with forms and credentials to continually survey the event site for non- credentialed people. The SSS will verify that the Event Chairman has a system in place to assure that persons at the event site have signed the release and waiver form and received a signature credential. Further, the SSS will ensure that the release and waiver form has the event, the date, and the signatures of the SCCA member witnessing the participantís signatures.
  4. The Event Chair will function as Chief of Course responsible for observation of competing cars on course, lining cars up for entry onto the course, providing starting signals, directing cars off the course at the conclusion of a run, crowd control, and for roping off the course or otherwise providing barriers so that the course complies with SCCA Solo Rules.
  5. The Event Chairman is responsible for the set up and tear down of the designated Solo event.
  6. The Event Chairman is responsible for the Solo Drivers meeting.
  7. The Event Chairman is responsible for the delevery of the BRR equipment trailer to the Solo Site.
  8. An Event Chairmans check-off sheet is provided to outline all associated task. It is the responsibility of the Event Chairman to obtain a copy of the check-off sheet an to make sure all duties have been preformed or covered by a designee.
  9. If the Event Chairman is not able to be present at a Solo, the Event Chairman will notify the Solo Chairman so the Solo Sanction and Insurance for the event can be amended and another Event Chairman be assigned.
  10. This position shall be filled by an SCCA member.

BRR SOLO REGISTRAR

    The Solo Registrar responsible for administration of the participant registration for all BRR Solo events. The Solo Registrar shall design and establish, or oversee development of, all necessary Solo registration process including but not limited to:

  1. Establishing event registration administration procedures for BRR Solo.
  2. Administer the on line registration process with Myautoevents.com and determine data elements needed to provide the participant information needed by the BRR T&S system and the SCCA National office.
  3. Administer the walk up registration system and provide the data elements needed to provide the participant information needed by the BRR T&S system and the SCCA National office.
  4. Collect all fees from each participant at each scheduled Solo event and forward all monies to the BRR Treasurer.
  5. Promptly respond to BRR Solo participant questions via email and telephone.
  6. Maintain the Solo Permanent Car Number List and assign car numbers at BRR Solo events.
  7. Maintain the inventory of registration related forms and Solo supplies.
  8. Maintain the inventory of paper numbers and tape use at BRR Solo events.
  9. Review and sign minor waivers forms on behalf of BRR and keep in a permant file.
  10. Serve as back up for the Chief of Waivers.
  11. If the Solo Registrar is not able to be present at a Solo, the Solo Registrar will notify the Solo Event Chairman to recruit a replacement Solo Registrar for the Solo.
  12. This position shall be filled by an SCCA member.

BRR CHIEF OF WAIVERS

    The Chief of Waivers shall be responsible for ensuring that the waiver function complies with the requirements of the SCCA insurance coverage as regards Solo events. Specifically, the Chief of Waivers shall ensure that the following are met:

  1. The waiver function follows the Solo department guidelines.
  2. All waivers used at an event are correctly signed, witnessed, and completed, including the event designation, location, date, and all required signed and witness information.
  3. Necessary supplies and equipment are maintained as applicable.
  4. Waiver workers are on duty from the time the gate or site is opened until the event has been completed.
  5. Waiver workers have been recruited, trained, and assigned.
  6. Communication is provided between the waiver station(s) and event administration.
  7. Waivers are properly stored for the number of years required by the Solo department guidelines and local laws.
  8. If the Chief of Waivers is not able to be present at a Solo, the Chief of Waivers will notify the Solo Chairman so the Solo Sanction and Insurance for the event can be amended and another SSS be assigned as Chief of Waivers.
  9. This position shall be filled by an SCCA member and a SSS. The Chief of Waivers will perform no other duties for the event.

BRR CHIEF OF TIMING AND SCORING

    The Chief of Timing and Scoring is responsible for accurately taking, reading and recording times, posting them conspicuously during the event and preparing the official results.

  1. Responsible for the set up and tear down and stowing for transport of all timing equipment and radio communication equipment for a BRR Solo event.
  2. Maintain timing and scoring and radio equipment in operational condition. Update and replacement of equipment as needed.
  3. Recruit and train all official timing and scoring workers.
  4. Posting of Official results after the Solo event for the BRR membership.
  5. If the Chief of Timing and Scoring is not able to be present at a Solo, the Chief of Timing and Scoring will recruit a replacement for the scheduled Solo.
  6. This position shall be filled by an SCCA member.

BRR SOLO OFFICIAL SCORER

    The Solo Official Scorer will keep track of the accumulation of points by each Solo participant according the the BRR Solo Supplemental Regulations. The Solo Official Scorer will design and establish, or oversee, all necessary Solo Championship points administrative processes including:

  1. Assigning Solo Championship points to each finishing position in each Solo class.
  2. Formulating procedures to record the Solo Chanpionship points.
  3. Report the Championship point standings to the membership through the BRR web site.
  4. This position works under the supervision of the Chief of Timing and Scoring.

BRR CHIEF TECHNICAL INSPECTOR

    The Chief Technical Inspector shall be responsible for ascertaining that the vehicles comply with the requirements of the SR and the Supplementary Regulations. Specifically, the Chief Technical Inspector shall ensure that the following tasks are performed:

  1. Inspect for and certify that vehicles and driver safety equipment comply with all SCCA Solo safety regulations.
  2. Conduct inspections of automobiles for BRR Annual Solo Technical Inspection and administer the Annual Inspection program.
  3. The Chief Technical Inspector will recruit workers to assist in the inspection of Solo vehcials before each Solo.
  4. The Chief Technical Inspector is not responsible for car classification; that responsibility falls to the entrant, however the Chief Technical Inspector can provide assistance to the entrant.
  5. If the Chief Technical Inspector is not able to be present at a Solo, the Chief Technical Inspector will recruit a replacement for the scheduled Solo.
  6. The Chief Technical Inspector will serve as Chief of Impound if needed.
  7. This position shall be filled by an SCCA member.

BRR SOLO WORKER STEWARD

    The Solo Worker Steward is the chief organizer of the staffing of the Solo worker positions for a BRR-SCCA Solo. The Solo Worker Steward shall design and establish, or oversee, all necessary Solo Worker administrative processes including:

  1. Assigning Solo Worker positions at each BRR-SCCA Solo as determined by the Solo course design.
  2. Formulate procedures to assign worker positions and record the Solo workers participation.
  3. Report any incident of non work by a Solo participant to the Solo Event Chair for disciplinary action.
  4. If the Solo Worker Steward is not able to be present at a Solo, the Worker Steward will recruit a replacement for the scheduled Solo.
  5. This position shall be filled by an SCCA member.

BRR SOLO NOVICE COORDINATOR

    The Solo Novice Coordinator has the primary responsibility of mentoring novice solo drivers and has the following responsibilities at BRR-SCCA solo events:

  1. Work directly with the Solo Safety Steward to ensure novice drivers comply with solo event safety regulations.
  2. Work directly with the Solo Event Chairman to ensure novice drivers comply with any solo site regulations.
  3. Ensure novice drivers have a clear understanding of the run/work order for the solo event.
  4. Lead a novice course walk before each BRR-SCCA solo event.
  5. Be available to assist novice drivers with ride-alongs during solo events.
  6. Play an integral role in the annual BRR-SCCA solo novice school.
  7. If the Solo Novice Coordinator is not able to be present at a Solo event, it is their responsibility to recruit a qualified replacement.
  8. This position shall be filled by an SCCA member.

BRR SOLO SAFETY STEWARD

    The Solo Safety Steward must be licensed according to the SCCA Solo Rules. The primary duties of the SSS shall concern the safety of participants and non-participants. This includes course security, which is defined as maintaining control over non-participant access to the course. Course layout relative to driver and worker safety is also a concern of the SSS. Solo Safety Stewards are responsible to their Divisional Solo Safety Steward as follows:

  1. Serve as an SCCA representative on inspection of any Solo site.
  2. Serve as Safety Steward at all Solo events, with prime responsibility and vested authority to ensure all necessary safety precautions are taken with respect to spectator, worker and driver (i.e., course layout) safety. Control over course design extends only to such issues as on-course or nearcourse hazards and not to design philosophy. In Solo events safety issues are those such as listed in Solo Rules Sections 2.1 and 2.2.
  3. Verify that the certificate of insurance is correct and present at the event site. This should be done either by visual inspection of the certificate or by telephone confirmation with SCCA Risk Management. If certificate is not available call: 1-800-770-9994.
  4. In the event of an accident/incident during an event, notify all SCCA officials and the Clubís insurance carrier as indicated in the Appendix E.XI.F and the accident/incident report form. A preliminary report shall be mailed within seven days and a more complete report mailed within a reasonable time thereafter. The Safety Steward shall respond to all questions from SCCA officials assigned to investigate the accident/incident. However, no discussion on the accident shall be carried on with outside parties (except law enforcement authorities) without authorization by SCCA. In any discussion, only statement of fact, rather than opinion, should be offered. Mail all completed reports to the appropriate SCCA and/or insurance carrier offices.
  5. It is the responsibility of every SSS to file a report concerning the conduct of an event with the Solo Department (SD) if such conduct is substandard to the safety rules referenced inthe Solo Rules.
  6. If the SSS is not able to be present at a Solo, the scheduled SSS will notify the Solo Chairman so the Solo Sanction and Insurance for the event can be amended and another SSS be assigned as Solo Safety Steward.

BRR SOLO SAFETY STEWARD INSTRUCTOR

    The Solo Safety Steward Instructor must be licensed according to the SCCA Solo Rules. The primary duties of the SSS Instructor are the same as a SSS. The SSSI has been approved by the Divisional Solo Safety Steward to become a Instructor and has demonstrated knowledge of the Solo Rules and SCCA Solo safety regulations and procedures. Only SSS Instructors may hold training for Solo Safety Stewards.




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